This Privacy Notice explains how Xepa-Soul Pattinson (Malaysia) Sdn. Bhd. ("Xepa", "we", "our" or "us") collects, uses, processes, and discloses your personal data in connection with your participation in the "Buy O'cera, Win Gold" Campaign ("Campaign"), in accordance with the Personal Data Protection Act 2010 ("PDPA").
1. Personal Data Collected
When you participate in the Campaign, we may collect and process your personal data, including but not limited to:
- Full name
- Contact details (email address, mobile number)
- Identification information (e.g. NRIC number, where required for verification)
- Purchase information and receipt details
- Images or documents submitted for entry verification
- Any other information you voluntarily provide in connection with the Campaign
2. Purpose of Collection and Use
Your personal data will be collected and used for the following purposes:
- To administer, manage, and conduct the Campaign;
- To process and verify entries and determine eligibility;
- To contact participants and winners;
- To facilitate prize fulfilment, presentation, or delivery;
- For record keeping, audit, compliance, and internal reporting purposes;
- To prevent fraud, misuse, or abuse of the Campaign; and
- For marketing, promotional, and publicity purposes, including the use of winners' names, images, or likenesses.
3. Disclosure of Personal Data
Your personal data may be disclosed or shared with:
- Xepa's related or affiliated companies;
- Third-party service providers, agents, or vendors appointed to administer the Campaign (including contest agencies, IT service providers, logistics partners);
- Regulatory or governmental authorities where required by law; and
- Any other party strictly necessary for the purposes stated above.
Some of these parties may be located within or outside Malaysia. By participating, you consent to such transfer and processing, subject to reasonable safeguards.
4. Data Security and Retention
Xepa will take reasonable and appropriate technical and organisational measures to protect your personal data against loss, misuse, unauthorised access, disclosure, alteration, or destruction.
Your personal data will be retained only for as long as necessary to fulfil the purposes stated in this Privacy Notice or as required by applicable laws, after which it will be securely destroyed or anonymised.
5. Access, Correction, and Withdrawal of Consent
You have the right to:
- Request access to your personal data held by Xepa;
- Request correction of inaccurate or incomplete personal data; and
- Withdraw your consent for the processing of your personal data, subject to legal or contractual restrictions.
Please note that withdrawal of consent may result in your disqualification from the Campaign or inability to receive prizes.
Requests may be made by contacting us using the details below.
6. Consent
By submitting your entry and participating in the Campaign, you confirm that you have read and understood this Privacy Notice and consent to the collection, use, processing, and disclosure of your personal data as described herein.
7. Contact Details
If you have any questions or requests regarding this Privacy Notice or your personal data, please contact:
Xepa-Soul Pattinson (Malaysia) Sdn. Bhd.
Email: enq@xepasp.com